HOW TO WRITE A
SURVEY REPORT
A
survey report is a formal piece of writing based on research.
I Structure:
Introduction
State
the purpose/aim of the report, when and how the information was gathered.
Main Body
All
the information collected and analysed is presented clearly and in detail (break
down the respondents into groups according to sex, age and place of residence,
state the main differences between groups). Subheadings, numbers or letters can
be used to separate each piece of information.
Conclusion
Sum up
the points mentioned above. If necessary a recommendation can be included as
well (one way of summing up is making some general comments).
II Useful hints and phrases:
Present
Tenses, Reported Speech and an impersonal style should be used in survey reports.
Use a variety of reporting verbs such as claim,
state, report, agree, complain, suggest, etc.
When
reporting the results of a survey, the figures gathered should be given in the
form of percentages and proportions. Expressions such as “one
in four” or “six out of ten” can be used, or exact percentages e.g. 25% of the people questioned, 68% of those who filled in the
questionnaire, etc. Less exact expressions such as: the majority of those questioned, a large proportion of, a significant
number of, etc. can also be used.
III Useful language for reports:
To introduce: The purpose/aim of this report, As requested, This survey was carried
out/ conducted by means of…,the questionnaire consisted of etc.
To generalize: In general, generally, on the whole, etc.
To refer to a fact: The fact is that…, In fact, In practice, etc.
To conclude/ summarise: In conclusion, All things considered, To sum up, All in all, It is not easy to reach any definite conclusions, If any conclusions
may be drawn from the data, It is clear that, The survey
shows/indicates/demonstrates, etc.
IV A Sample Survey Report
Survey of Academic and General Reading in English
On 8th February 2012, a survey was conducted among
16 overseas postgraduate students at the University of England. The purpose of
the survey was to discover the reading habits in English of the students.
The survey was conducted by means of a
questionnaire given to the students to complete. The first part of the
questionnaire dealt with the type of reading and its frequency. The second
section was concerned with newspapers: the type of items read and those that
were read first.
From the table of data, the most significant items
are as follows. In the first section 81% of the students regularly read
academic books" while 44% regularly read academic journals. Nothing else
is read regularly or often by 40% or more of the students. The following
comments can be made about the reading of newspapers, magazines and fiction.
75% sometimes read regional or local newspapers, 69% sometimes read books of
fiction, 62% sometimes read general magazines, and 56% sometimes read national
daily newspapers. On the other hand, 37% never read Sunday newspapers and 31%
never read fiction.
In the second section, not surprisingly, 100% read
news about their own country in newspapers and 56% read this first. 94% read
international news,
25% read this first. 81% read
about Britain
and look at radio and TV information. The only other item that is usually read
by more than 50% of the students is current affairs (read by 56%).
If any conclusions may be drawn from the data, they
are, perhaps, as follows. Overseas students presumably have little time for
general reading: most of their reading time is spent on books and journals on
their own subject. Outside their studies, apart from reading news about their
own country, international news, and news about Britain, they probably spend most
time watching TV and listening to the radio.Download Survey Sheet PDF:
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